ID Scanners Notice

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CUSTOMER DATA PROTECTION NOTICE

SCANNET ID SCANNERS

NG1 is a Nottingham Best Bar None accredited venue and as part of this, we support the Nottinghamshire Police initiative to implement the use of night time venue SCANNET ID scanners. The following information relates to the use of the SCANNET system at NG1 Nightclub, 76-80 Lower Parliament Street, Nottingham, NG1 1EH, United Kingdom.

By allowing us to SCAN NET your ID (scanning and retaining your details) you agree to the following:

1) Permission to use your information for marketing; this means that this venue will send you up to 2 mailed invitations to events at this venue. Any promotional materials sent out from the venue will carry information on how to opt-out of future mailings. If we do not acknowledge a response to our promotional materials after 2 mailings, you will not receive any other materials.

2) That we can share your information with other venues should you be banned from this venue or through Pubwatch or The Safer Clubbing at Night Network (SCAN NET)

3) That we can share this information with police and local authorities in the event of an incident.

If you do not wish to receive marketing information you can be removed from our marketing list any time. Please see below for how to opt-out of receiving promotional materials.

The 2003 Licensing Act covers four main principles, one of which is the protection of children. This venue and its staff has a legal obligation to ensure that we do not serve alcohol to anyone under the age of 18 years. Additionally we are required by law to prevent crime and disorder, prevent public nuisance and have an obligation to public safety. To assist us in complying with these legal obligations, we may require you to produce a Passport or Driving License which may be processed through SCAN NET.

 WHAT IS SCAN NET?

SCAN NET is a computer system which takes a scanned copy of the identification you present us with, checks your age and whether you are listed on our database of people who have been barred from this venue and alerts created by other venues in the SCAN NET. SCAN NET is used to help us achieve our aim of providing a safe and enjoyable environment for our customers, where only those people who are admitted are of legal age and are unlikely to interrupt other customer’s enjoyment.

 VOLUNTARILY AGREEING TO THE USE OF SCANNET ID SCANNING

Whilst you are not obliged to permit us to scan your identification through SCAN NET, the management of NG1 Ltd have the ultimate decision over who is/isn’t permitted entry to the venue. NG1 Ltd may choose to deny entry to those who do not wish to have their ID scanned. By permitting us to scan your ID, we will use your information for the following reasons: your personal safety; a log of customers on our premises, to assist with police and the other local authorities where a request has been made, to create an alert to be shared with other venues should you be barred from this venue and we deem it would benefit the public and staff and to assist in fulfilling any of the four main principles of the 2003 Act for marketing statistics; direct mailing of marketing information relating to this business.

 THE SECURITY OF YOUR INFORMATION

We will do our best to keep your information secure and will only use it for the stated purposes for which it was gathered, we will not take your information out of the EU and we will keep your information for only as long as the statute of limitations on personal injuries is set, which will mean a maximum of 3 years, normally your information is reviewed within 6 months of non-activity. You may have access to the information we hold on you at any time by making a written request to our data controller. Should you wish to be omitted from marketing you may opt-out at any time as detailed below.

 HOW TO OPT-OUT OF RECEIVING MARKETING MATERIALS/HOW TO MAKE A DATA SUBJECT ACCESS REQUEST (DSAR)

If you wish to opt-out of receiving mailed out marketing and promotional materials relating to NG1 Ltd, or if you wish to obtain a copy of the data held about you by NG1 Ltd as part of the SCANNET system, you will need to contact the venue in writing stating your full name, address, date of birth, and telephone number, along with a photocopy of either the passport, or drivers licence you have presented to be scanned at the venue. Please be aware that any DSAR made to us will be subject to a £10 administration fee which will be payable by telephone card payment in advance of NG1 Ltd releasing any information to you. Once we have received your request we will contact you via the provided telephone number to process payment for the administration fee. We will aim to process your enquiry within 28 working days of receiving your request. Please note we will not be able to respond to data subject access requests which do not provide enough information for us to identify your data; in these circumstances we will attempt to notify you, however an additional fee will be payable should you then wish for us to proceed with the DSAR. Please note that we are only able to accept a data subject access request from the data subject, and any information relating to a third party contained within the data will be redacted. Please direct written correspondence to:

NG1 Ltd Data Controller

NG1 Nightclub

76-80 Lower Parliament Street

Nottingham

NG1 1EH

United Kingdom